Cancellation & Refund Policy

We understand that making travel plans takes thought and commitment. This page outlines how cancellations and refunds are handled, so you can reserve your spot with clarity and confidence.

Deposit

A $500 non-refundable deposit is required to reserve your spot. This deposit counts toward your total retreat cost.

Cancellations

If you need to cancel:

  • Before December 1, 2025: We’ll refund any payments made beyond the deposit.

  • After December 1, 2025: We’re unable to issue refunds, as accommodations and services will have already been confirmed and paid for on your behalf.

If we are able to fill your spot from a waitlist, a refund of payments beyond the deposit may be possible, but it cannot be guaranteed.

Transfers

You may transfer your retreat spot to another person, with prior approval. The new guest must complete the registration process. The $500 deposit stays with the retreat spot; if you’ve arranged to transfer the deposit privately, that’s between you and your replacement.

Retreat Cancellation

If the retreat is canceled by the organizers for any reason, all payments — including the deposit — will be refunded in full.

Travel & Health Insurance

We strongly recommend purchasing travel insurance that includes trip cancellation and health coverage. These policies can protect your investment in case of illness, emergencies, flight delays, or other disruptions.

Questions?

If anything is unclear or you’d like to talk through your situation, please don’t hesitate to contact us. We’re here to help.

 FAQs

  • We understand that unexpected things happen. Unfortunately, we can’t issue refunds after December 1 unless someone from the waiting list can take your place. This is why we recommend travel insurance that includes trip cancellation coverage.

  • Yes, as long as we approve the transfer in advance and the new guest completes registration. The deposit stays with the reserved spot and any private arrangements regarding the deposit are between you and the new participant.

  • We’ll let you know at the time of cancellation whether a waitlist is active. If we can fill your spot, we’ll reach out to discuss your refund options (minus the deposit).

  • Room changes may be possible depending on availability. Contact us and we’ll do our best to accommodate you.

  • Email us directly to request a cancellation. We’ll confirm it in writing and review your refund eligibility based on the date and waitlist status.

  • We accept Zelle, Venmo, PayPal, checks, and credit cards. Please note that credit card payments will include processing fees.

  • Reach out anytime — we’re happy to talk things through and support you however we can.